JOB OPPORTUNITY AT THE DIOCESAN SECRETARIAT (RE-ADVERTISED)
The Diocese of Kampala is one of the 39 Dioceses in the Church of Uganda, which is a faith based entity registered under the Trustees Incorporation Act. The Secretariat coordinates ministry through the different Departments and Units as it serves the Parishes, Chaplaincies and Sub-Parishes under its jurisdiction.
At the Secretariat, there are vacant posts on full-time and part-time basis, which needs to be filled by competent and committed individual Christians who are very passionate on serving the Lord.
1. JOB TITLE: DIOCESAN EDUCATION CO-ORDINATOR (DEC)
1.1 Reports to: S/he shall report tothe Diocesan Secretary
1.2 General Roles, Responsibilities and Duties
To provide, direct, support, supervise, guide, regulate and promote accessible, equitable quality education and enhance theological education and ministerial formation in the Diocese of Kampala.
1.3 Specific Roles, Responsibilities and Duties
Implement the Strategic Goals and Objectives stipulated in the Diocesan Strategic Plan 2017 – 2026.
Ensure accessible and quality education in all the Church founded pre-primary, primary and post-primary educational institutions within the Diocese.
Coordinate and follow-up candidates for ministerial formation and ordination to the deaconate and priesthood.
Supervise the Diocesan Children’s Ministry Coordinator in carrying out the mandate of Children’s ministry as spelt out in the Diocesan Strategic Plan.
Inspect all Church founded pre-primary, primary and post-primary institutions within the Diocese to ensure quality education parameters are adhered to and quality education is being promoted in all church-founded institutions.
Organize regular sensitization workshops and seminars for Head-teachers and Teachers and all stakeholders in the church-founded educational institutions.
Liaise with the Provincial Education Directorate, Ministry of Education, Sports, Science and Technology as well as Kampala City Council Authority and any other stakeholder in implementing all the Statutory requirements as well as policies of the Church of Uganda in his/her jurisdiction.
Develop, implement and monitor Annual work plans and Budgets for its department and all the units within its docket.
Prepare reports and updates to the Diocesan Secretary and the Board for guidance and decision on matters concerning his/her docket.
Shall be Secretary to the Board of Education, Commission on Ministry and Ministerial Formation.
Any other duties assigned to him/her by the Bishop, Diocesan Secretary and/or by the Board.
3.4.4 Job Output
1. Annual Workplans and Budgets are prepared and submitted timely.
2. Quality Education Standards and parameters are developed and enforced in all Church of Uganda founded institutions of learning.
3. Candidates for ministerial formation are followed up and reports prepared and produced annually in liaison with BTSDT.
4. Report on Children’s Ministry in Parishes are prepared and submitted and shared with the stakeholders.
5. Report on inspection of Church founded educational institutions under the Diocese are prepared and submitted and shared with the relevant stakeholders.
6. Reports on workshops and trainings are prepared, submitted together with accountability and shared with the relevant stakeholders.
7. Teaching and Discipleship Materials for Children are produced or procured and supplied to the Parishes and sub-Parishes.
8. Report on networks with Diocesan Stakeholders and Partners are prepared, submitted and shared.
9. Minutes of Boards and any other Committee under the Diocesan Education docket are prepared and submitted.
1.5 Qualifications and Personal Attributes
1. The person must be a mature born again Christian, able to learn and teach and mentor others. S/he must command respect and be exemplary with high caliber of integrity.
2. Must have both a Bachelor’s degree in Education and Theology or Divinity. Qualifications and skills in other fields shall be added advantage.
3. Must be a team player and have a passion for the Great Commission and Great Commandment and a heart for children and young people.
4. Must be mature in faith, and above thirty-five years of age.
5. Computer literate
TITLE: DIOCESAN HUMAN RESOURCE OFFICER (PART TIME)
2.1 Reports To: Diocesan Secretary
2.2 Main Purpose of the Job:
Provide support to the Diocesan administration on general and specific matters related to human resource. Maintain up-to-date employee Bio-data, ensure employee and employer relations are healthy and attend to welfare matters of staff through counseling as well as handling matters of employees including adherence to the COU Code of Conduct, disciplinary concerns and grievances.
2.3 Specific Responsibilities:
1. Develop and implement an appropriate employee relations strategy, policies, procedures and welfare systems to motivate staff.
2. Implement an approved welfare scheme for the Diocese.
3. Work closely with the Diocesan Secretary to plan and ensure up-to-date employee bio-data and the provision of adequate welfare services and facilities as well as employee/employer relationships.
4. Advise employees on HR policies and legislations.
5. Administer the Church of Uganda’s disciplinary and Ethical Code of Conduct as spelt out in the COU Human Resource Manual 2018.
6. Circulate the ethical code of conduct to staff members at least twice a year.
7. Set up and carry out disciplinary committee hearing to address the issues at hand.
8. Communicate and implement Disciplinary Hearing decisions.
9. Promptly handle employee grievances and harmonize church relations by counseling staff to.
10. Ensure harmonious working relations among employees.
11. Organize counseling sessions as and when staff issues are reported.
12. Participate in the review of compensation packages and .
13. Participate in the review of compensation packages like per diem, day allowances as well other benefits available to employees of the Diocese before payment and present to the Diocesan Secretary.
14. Maintain the job evaluation system by ensuring that job descriptions are kept up to date and jobs graded and acquire approval.
15. Carry out and monitor annual staff/employee job satisfaction and motivation trends by undertaking organizational climate analysis every year through employee job satisfaction surveys; and prepare and disseminate reports to the relevant stakeholders and duty bearers.
16. Ensure availability of systems that help manage employer/employee relationships across the Diocese.
17. Manage the health and safety policy as well as the HIV/AIDS policy functions of the diocese to enable employees gain awareness of their rights.
18. Set up health and safety committees and continuously sensitize employees of their rights.
19. Assist in activities to enhance the employer/employee relation at the diocese.
20. Participate in the recruitment and induction programs of new staff.
21. Participate in strengthening HR systems and practices of diocese by carrying out reviews of the HR systems and practices and recommend interventions.
22. Develop and implement HR initiatives and interventions.
23. Conduct a needs assessment for and develop a planned program for group or individual staff training, upgrading and skilling suitable for Diocese’s development at least once every two years.
2.4 Expected Outputs and Outcomes
Appropriate employee relations strategy, policies, procedures and welfare systems to motivate staff.
Approved welfare scheme for the diocese.
Close working relationship with the Diocesan Secretary to plan and ensure the provision of adequate welfare services and facilities exists.
Employees are advised on HR policies and legislations and are knowledgeable about the expectations contained in the policies and legislation.
The disciplinary and Ethical Code of Conduct of Church of Uganda as spelt out in the COU Human Resource Manual 2018 are administered.
The Ethical Code of Conduct to staff members is circulated at least twice a year.
The Church of Uganda’s Disciplinary code of conduct is administered.
Disciplinary committee for hearing to address the issues at hand as spelt out in the CoU Human Resource Manual 2018 and the Dioceses of Kampala Administrative Policies, Procedures and Guidelines are set up and carried out.
Disciplinary Hearing decisions are communicated to all the stakeholders and implemented.
Employee grievances are promptly handled to harmonize church relations by counseling staff.
Harmonious industrial relations among employees exists.
Counseling sessions as and when staff issues are reported are organized.
The compensation packages and other benefits available to employees of the diocese are reviewed regularly.
Regular and up-to-date job descriptions and jobs graded and approvals are obtained.
Staff job satisfaction and motivation trends are monitored by undertaking organizational climate analysis every year.
Annual employee satisfaction surveys are carried out and reports are prepared and disseminated to all stakeholders.
Systems that help manage employer/employee relationships across the diocese are available.
Health and safety policies as well as the HIV/AIDS policy function and any health related Standards of Practice and Safety issued by the Diocese and/or the Government are managed to enable employees gain awareness of their rights and to mitigate any risk factors for all employees and the Diocese.
The health and safety and HIV/AIDS policy function is managed.
Health and Safety Committee is set up and employees are sensitized continuously of their rights and obligations.
The employer/employee relation at the diocese is enhanced.
Recruitment and induction programs of new staff are implemented.
HR systems and practices of the Diocese are strengthened and reviews of the HR systems and practices are carried out and recommended interventions are implemented.
HR initiatives and interventions are developed and implemented as agreed upon.
3.8.5 Qualifications and Experience:
Must be a mature born again Christian and a member of Church of Uganda
Must have knowledge in IT and Computer software application (MS Word, Excel, Access or any related software application.
Bachelor’s degree in Human Resource Management Social Sciences and Guidance and/or Industrial and Organization Psychology and any related field.
Post Graduate Diploma in Human Resource Management and any other related field.
Master’s degree in a related field is an added advantage.
At least four years working experience in a related field.
3.0 DIOCESAN MONITORING AND EVALUATION OFFICER (DM&EO) (Part-time)
3.1 Reports to: The Diocesan Secretary
3.2 Rationale of the Job
Provide support to the Secretariat and Program Heads of departments and Units and other Program Staff at the Parish or Sub-Parish in monitoring and evaluation of implementation Strategic Plans, Annual Work Plans’ to ensure that the specific strategic objectives and programmatic outputs and outcomes are realized.
3.3 Specific Roles, Responsibilities and Duties
1. Implement the Strategic Objectives laid down in the Diocesan Strategic Plan 2017—2026.
2. Develop, together with Heads of Departments and Units SMART monitoring and Evaluation Matrix in line with the Strategic Plan.
3. Support the Heads of Department and Units in compiling programtic reports for dissemination to stakeholders on quarterly and annual basis.
4. Document any success stories arising from implementation of the Diocesan Strategic Plan 2017—2026.
Develops Logical Framework for the various Heads of Department and Units to ease implementation.
3.4 Job Output
1. Strategic Objectives of the Diocesan Strategic Plan 2017—2026 are implemented.
2. SMART monitoring and Evaluation Matrix in line with the Strategic Plan are develop, together with Heads of Departments and Units .
3. The Heads of Department and Units are supported in compiling programmatic reports for dissemination to stakeholders on quarterly and annual basis
4. Success stories arising from implementation of the Diocesan Strategic Plan 2017—2026 are documented.
5. Logical Framework is developed on quarterly and Annual basis.
3.5 Qualifications and Personal Attributes
1. The person must be a mature born again Christian. S/he must command respect and be exemplary with high caliber of integrity.
2. Must possess a first degree in Project Management and Monitoring. Must be a member of Church of Uganda, born again, mature in faith and above thirty-five years old.
3. Must be a member of Church of Uganda, born again, mature in faith and above thirty-five years old.
4. Must be a team player and have a passion for the Great Commission and Great Commandment.
5. Must be mature in faith, and above thirty-five years of age.
Must be computer literate in specific IT applications related to the job such as Access and other apps.
Applications should be addressed to;
The Diocesan Secretary
Diocese of Kampala
All Saints’ Cathedral Kampala Nakasero Hill
P.O. Box 335,
Please send your application to; firstname.lastname@example.org
1. A recommendation Letter from the Vicar/Priest in-Charge of the Church where you have been attending for some good years.
2. Applicants CV, copies of Academic Certificates and Testimonials from an accredited Institution of Higher Learning.
3. Photocopy of Applicant’s National ID, Baptism and Confirmation Certificates and if married, a photocopy of the Marriage Certificate.
1. All these must be submitted together with the Application Letter and day-time telephone contact not later than Friday 23rd February 2024 2:00 p.m. (EAST)
2. If you are not contacted by Wednesday 28th February 2024, your should consider your application unsuccessful.